# Expense Overview **URL:** \ **Category:** Toggl Work FAQ\ **Tags:** toggl-work, expense, expense-editing\ **Created:** [September 17, 2025, 4:34pm UTC](https://community.toggl.com/t/expense-overview/3126 "2025-09-17T16:34:47Z")\ **Posts on this page:** 1\ **Page:** 1
**Author:** ![Coco](https://yyz2.discourse-cdn.com/flex012/user_avatar/community.toggl.com/coco/32/1516_2.png) [@Coco](https://community.toggl.com/u/Coco)\ **Post date:** [September 17, 2025, 4:34pm UTC](https://community.toggl.com/t/expense-overview/3126/1 "2025-09-17T16:34:47Z")
# **The Expense List** The Expense List is your main dashboard for tracking all the expenses you’ve added in Toggl Work. Think of it as your control center - where you can see what’s pending, what’s approved, and what still needs your attention. ### **What You’ll See** Each expense is shown in a row with these columns: - **Date** → Referring to the date on the receipt. - **Description** → A quick note about the expense. - **Category** → This can refer to templates categories like “Meals”, “Travel”, “Office” etc… or any custom category you’ve set up. (or your admin) - **Trip** → If the expense is assigned to a trip, you will see it there. - **Amount** → The total amount associated with that expense (shown in your workspace currency). - **State** → The current status of the expense (see below). ### **Expense States** Each expense has a state that tells you where it is in the workflow: - **Draft** → The expense as a _draft_ is only visible to you. - **Submitted** → It means you already sent it for approval. - **Approved** → Accepted by an admin or an auto-approval rule - **Rejected** → Your expense has been declined, with a rejection reason attached. - **Processing** → This is a temporary state while data is being processed (it’s rarely shown). 💡 Hover over a state label to see more details, like who approved or why it was rejected. ### **Filtering the List** Do you need to find something quickly? Use the filters at the top to narrow results by: - Month & year - Category - State - Trip ### **Bulk Actions** If you have a lot of expenses, managing multiple expenses at once can be hard. So we try to make it easy for you. You can tick the checkboxes to: - **Submit** → This will send several draft expenses for approval in one go. - **Export** → By clicking Export, you can generate a PDF report of approved expenses, with all the details and the attached receipts. 💡 If you’re working solo (approvals disabled), you can export submitted expenses as well. The Export wizard also lets you filter by month, category, or trip before creating the report. * * * ✅ That’s it! From here, you can keep expenses organized, move them through approvals, and generate reports whenever you need. 💬 Help & Feedback In case you need any assistance, reach out in [the community](https://community.toggl.com/c/28/l/latest?board=default). That is also where we’d love to hear your thoughts on Toggl Work - we read all comments and build the product with them in mind.