# Guest role in Toggl 2.0

**URL:** <https://community.toggl.com/t/guest-role-in-toggl-2-0/4060>\
**Category:** Toggl 2.0 FAQs and How-Tos\
**Tags:** roles, access, focus\
**Created:** [January 21, 2026, 4:45pm UTC](https://community.toggl.com/t/guest-role-in-toggl-2-0/4060 "2026-01-21T16:45:33Z")\
**Posts on this page:** 1\
**Page:** 1

<div class="post-metadata">

**Author:** ![Support](https://yyz2.discourse-cdn.com/flex012/user_avatar/community.toggl.com/support/32/1577_2.png) [@Support](https://community.toggl.com/u/Support)\
**Post date:** [January 21, 2026, 4:45pm UTC](https://community.toggl.com/t/guest-role-in-toggl-2-0/4060/1 "2026-01-21T16:45:33Z")

</div>

The **Guest** role is designed for external collaboration. Whether you are working with freelancers, consultants, or clients, Guests allow you to bring outside partners into your workflow without compromising the security of your workspace reports or data management.

## Setting Up a Guest

Before a Guest can contribute to a project, they must first be added to your **Workspace**.

### 1. Adding a Guest to the Workspace

Only **Organization Admins** can add Guests. This can be done via the Members Area underneath the Admin tab in the sidebar.

When inviting the user, select **Guest** from the role dropdown menu. Guests **do not** count toward your paid seat limit.

### 2. Adding a Guest to a Project

Once a Guest has been added to the Workspace, they won’t see any data until you explicitly invite them to a project.

1. Open the specific **Project** you want them to join.
2. Click the **Share** button (top right corner).
3. Search for the Guest’s name and click **Invite**.

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## Guest Capabilities and Restrictions

Here is a breakdown of what Guests can and cannot do within Toggl 2.0.

### What Guests CAN Do

- **Project Work:** View and edit all projects they have been added to.
- **Task Management:** Add new tasks to their projects and edit any tasks assigned to them.
- **Custom Views:** Save their own Board and Timeline views.
- **Availability:** Set their own working hours, public holidays, and time off.
- **Visibility:** View other members, clients, and tags _only_ within the projects they are a part of.

### What Guests CANNOT Do

- **Reporting:** Guests have no access to the Reports tab or any financial dashboards.
- **Data Management:** They cannot access workspace-level data export or management tools.
- **AI & Automation:** Guests cannot interact with the AI scheduler bot.
- **External Connections:** They cannot connect external calendars (e.g., Google or Outlook).
- **Restricted Settings** : They are blocked from seeing settings related to Access, Statuses, Tags, and Calendars.