Scheduler in Toggl Focus

Toggl Focus FAQs and How-Tos
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What is the Scheduler?

The Scheduler is a planning assistant in Toggl 2.0 that helps you organise your weekly workload using plain-language prompts.

Instead of manually placing tasks on your calendar, you can describe what you want—and the Scheduler will create, move, or rearrange tasks for you.

:warning: Important: The Scheduler does not maintain conversation context. Every prompt must include all the necessary details.

Walktrough - Watch Video

What can the Scheduler do?

:white_check_mark: Supported actions

  • Create tasks and place them on your calendar
  • Schedule unscheduled tasks
  • Reschedule existing tasks
  • Move or reorganise tasks in bulk (e.g. shift everything to mornings)
  • Clear time blocks (e.g. remove tasks from Friday afternoon)
  • Use projects as part of any action

The Scheduler also respects your Toggl settings:

  • Working hours — tasks stay within your defined schedule
  • Time off — unavailable days are avoided

These only apply if you’ve already configured them.

:construction: Current limitations

The Scheduler currently works only with tasks in Toggl.

It does not yet support:

  • Calendar integrations (Google Calendar, Outlook, etc.)
  • Tracked time or past entries
  • Overlapping tasks (tasks are always scheduled sequentially)
  • Recurring tasks

How to write effective prompts

Each prompt is processed independently, so include all necessary context in a single message.

You don’t have to type everything manually—shortcuts can help you build prompts faster.

Use shortcuts to speed things up

While writing a prompt, you can use shortcuts to quickly insert tasks and projects:

  • Type / to search and insert a task
  • Type + to search and insert a project

This helps you:

  • Avoid typing full names
  • Reduce errors in task or project names
  • Build prompts faster

Example prompts

Action Example
Add/create new tasks Create task A for tomorrow 10am
Add task A for Wednesday 2pm
I need to write project brief on Friday 9am
Add a 2 hour deep work tomorrow morning
Schedule unscheduled tasks Schedule /planning session Friday at 4pm
Schedule 2 hours for /UX redesign at 10am on Monday
Reschedule tasks Move all + ACME project tasks to Friday morning
Reschedule all + ACME project tasks to next week
Move /UX redesign to Thursday at 10am
Clear time (it will propose new slots for the tasks) Clear Friday morning tasks

Tips for better results

  • Be specific with timing (day, time, or time of day)
  • Use project names when relevant
  • Use / and + shortcuts to quickly insert tasks and projects
  • Edit your previous prompt instead of sending follow-ups

Giving feedback

The Scheduler is currently in beta, and your feedback helps shape what comes next.

If something doesn’t work as expected—or you have ideas for improvements—use the in-app feedback option to let us know.

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The Scheduler is a planning assistant in Toggl that helps you organize your weekly workload using plain-language prompts. Instead of manually placing tasks on your calendar, you can simply describe what you want and the Scheduler will create, move, or rearrange tasks for you.

Here’s what it can do:

Create tasks and place them on your calendar, schedule unscheduled tasks, reschedule existing tasks, move or reorganize tasks in bulk (like shifting everything to mornings), and clear time blocks. The Scheduler also respects your working hours and time off settings if you’ve configured them.

Some current limitations to know about: the Scheduler only works with tasks in Toggl, not calendar integrations like Google Calendar or Outlook. It also doesn’t yet support tracked time entries, overlapping tasks, or recurring tasks.

When writing prompts to the Scheduler, include all the details you need in a single message since it doesn’t maintain conversation context. You can use shortcuts to speed things up: type “/” to search and insert a task, or “+” to search and insert a project. Be specific with timing and use project names when relevant.

Example prompts include “Create task A for tomorrow 10am,” “Schedule /planning session Friday at 4pm,” or “Move all +ACME project tasks to Friday morning.”