# Toggl Work 101 **URL:** \ **Category:** Toggl Work FAQ\ **Tags:** toggl-work\ **Created:** [September 26, 2025, 5:06pm UTC](https://community.toggl.com/t/toggl-work-101/3175 "2025-09-26T17:06:51Z")\ **Posts on this page:** 4\ **Page:** 1
**Author:** ![Coco](https://yyz2.discourse-cdn.com/flex012/user_avatar/community.toggl.com/coco/32/1516_2.png) [@Coco](https://community.toggl.com/u/Coco)\ **Post date:** [September 26, 2025, 5:06pm UTC](https://community.toggl.com/t/toggl-work-101/3175/1 "2025-09-26T17:06:51Z")
## **🧠 Toggl Work 101 - Your Starter Guide to Get Set Up and Running** New to Toggl Work? We’ve got you, start by reading the “**[What is Toggl Work ?](https://community.toggl.com/t/what-is-toggl-work/3120)** “ article. Whether you’re using it solo or running an entire team, this guide walks you through all the key features - from personal tasks to team-level management, expenses, and approvals. Let’s break it down by **Personal Space** and **Admin Console (Team Space)** so you always know where you’re operating. * * * ## **👤 Personal Space** **[Getting Started with Toggl Work](https://community.toggl.com/t/getting-started-with-toggl-work/3124)** This guide walks you through your first steps in Toggl Work - from signing up to creating and managing expenses and trips. **[Add Your First Expense](https://community.toggl.com/t/add-your-first-expense/3125?_gl=1*9ivij9*_up*MQ..*_ga*MTE4ODc3MjQwNS4xNzU4OTA0NTY5*_ga_MP93489PR6*czE3NTg5MDQ1NjkkbzEkZzAkdDE3NTg5MDQ1NjkkajYwJGwwJGgw)** Learn how to log an expense, assign it to a category, and keep it clean and compliant. **[How to Check the History of an Expense](https://community.toggl.com/t/expense-history/3127?_gl=1*1e78abf*_up*MQ..*_ga*MTE4ODc3MjQwNS4xNzU4OTA0NTY5*_ga_MP93489PR6*czE3NTg5MDQ1NjkkbzEkZzAkdDE3NTg5MDQ1NjkkajYwJGwwJGgw)** Need to know when an expense was submitted, approved, or rejected — and by whom? This guide walks you through the full expense timeline. **[Expense Overview](https://community.toggl.com/t/expense-overview/3126)** The Expense List is your main dashboard for tracking all the expenses you’ve added in Toggl Work. **[Trips in Toggl Work](https://community.toggl.com/t/trips-in-toggl-work/3128)** In this article, you’ll be introduced to creating and managing your first Trips. **[Create an invoice with Toggl Work](https://community.toggl.com/t/create-an-invoice-with-toggl-work/3147)** Everything you need to know about using the invoicing feature of Toggl Work. * * * ## Admin Console (Team Space) - Managing Your Team Like a Boss If you’re an admin, this is where you’ll control team setup, workflows, and approval processes. Let’s dive into each tab of the admin view. **[How to Manage Your Team Members in Toggl Work (Admin View)](https://community.toggl.com/t/team-members-how-to-manage-your-team-in-toggl-work-admin-view/3170/1?_gl=1*1a80hjq*_up*MQ..*_ga*MTE4ODc3MjQwNS4xNzU4OTA0NTY5*_ga_MP93489PR6*czE3NTg5MDQ1NjkkbzEkZzAkdDE3NTg5MDQ1NjkkajYwJGwwJGgw)** Invite your team, assign roles, set time zones, and organize your people efficiently. **[How to Use Team Trips in Toggl Work (Admin View)](https://community.toggl.com/t/team-trips-how-to-use-team-trips-in-toggl-work-admin-view/3171/1?_gl=1*1a80hjq*_up*MQ..*_ga*MTE4ODc3MjQwNS4xNzU4OTA0NTY5*_ga_MP93489PR6*czE3NTg5MDQ1NjkkbzEkZzAkdDE3NTg5MDQ1NjkkajYwJGwwJGgw)** Plan team or solo trips, invite travelers, and review related expenses in one place. **[Team Clients - How to Add and Manage Clients in Toggl Work](https://community.toggl.com/t/team-clients-how-to-add-and-manage-clients-in-toggl-work-admin-view/3172/1?_gl=1*1a80hjq*_up*MQ..*_ga*MTE4ODc3MjQwNS4xNzU4OTA0NTY5*_ga_MP93489PR6*czE3NTg5MDQ1NjkkbzEkZzAkdDE3NTg5MDQ1NjkkajYwJGwwJGgw)** Add legal and billing info for your clients so you can assign them to invoices later on. **[Team Benefits - How to Set Up and Manage Company Perks in Toggl Work](https://community.toggl.com/t/team-benefits-how-to-set-up-and-manage-company-perks-in-toggl-work-admin-view/3173/1?_gl=1*1a80hjq*_up*MQ..*_ga*MTE4ODc3MjQwNS4xNzU4OTA0NTY5*_ga_MP93489PR6*czE3NTg5MDQ1NjkkbzEkZzAkdDE3NTg5MDQ1NjkkajYwJGwwJGgw)** Create recurring or one-time benefits for your team - like wellness budgets or gear stipends - and link them to expense categories. **[Approvals - How to Review and Automate Expense Approvals in Toggl Work](https://community.toggl.com/t/team-approvals-how-to-review-and-automate-expense-approvals-in-toggl-work-admin-view/3174/1?_gl=1*1a80hjq*_up*MQ..*_ga*MTE4ODc3MjQwNS4xNzU4OTA0NTY5*_ga_MP93489PR6*czE3NTg5MDQ1NjkkbzEkZzAkdDE3NTg5MDQ1NjkkajYwJGwwJGgw)** Approve, reject, or automate expense approvals. Learn how to build a review system that fits your workflow - including thresholds, categories, and custom rules. **[Tool Settings - Admin Configuration & Data Management](https://community.toggl.com/t/tool-settings-admin-configuration-made-easy-in-toggl-work/3211?_gl=1*14apkta*_up*MQ..*_ga*MjA3MDk1NzEwMC4xNzU5NDEwNjgz*_ga_MP93489PR6*czE3NTk0MTA2ODIkbzEkZzAkdDE3NTk0MTA2ODIkajYwJGwwJGgw)** Accessible at the very bottom of your sidebar (gear icon), **Tool Settings** is where admins can fine-tune the instance. **General Settings** Set up your currency and formatting preferences — used across the entire workspace. **User Roles** View and manage users’ roles (admin/member), and filter by invite status or activity level. **Teams and Approvers** Create teams, assign approvers, and link cost center codes for better internal tracking. #### Data Export Export up to 41 different fields including expenses, trips, submitters, categories — filtered by date, team, trip, or category. **Audit Log** See every action taken in your workspace: who did what, when, and why. Filter by user, date, or type (Expense Log vs Workspace Log). Great for compliance, security, or just good record-keeping. ---
**Author:** ![Coco](https://yyz2.discourse-cdn.com/flex012/user_avatar/community.toggl.com/coco/32/1516_2.png) [@Coco](https://community.toggl.com/u/Coco)\ **Post date:** [November 7, 2025, 3:26pm UTC](https://community.toggl.com/t/toggl-work-101/3175/2 "2025-11-07T15:26:04Z")
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**Author:** ![Coco](https://yyz2.discourse-cdn.com/flex012/user_avatar/community.toggl.com/coco/32/1516_2.png) [@Coco](https://community.toggl.com/u/Coco)\ **Post date:** [November 7, 2025, 3:37pm UTC](https://community.toggl.com/t/toggl-work-101/3175/3 "2025-11-07T15:37:11Z")
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**Author:** ![Support](https://yyz2.discourse-cdn.com/flex012/user_avatar/community.toggl.com/support/32/1577_2.png) [@Support](https://community.toggl.com/u/Support)\ **Post date:** [November 7, 2025, 4:00pm UTC](https://community.toggl.com/t/toggl-work-101/3175/4 "2025-11-07T16:00:08Z")