Project Fixed Fees in Toggl Focus

[Support]

What Are Fixed Fees?

Fixed fees allow you to define the budget a client is expected to pay for a project. This is especially useful when projects aren’t billed purely on an hourly basis — instead, a set amount is agreed upon upfront with the client.

Fixed fees give you a clear way to track whether your team’s logged time and billable rates are staying within the agreed client budget, helping you monitor project profitability at a glance.

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Why Use Fixed Fees?

Toggl supports two common project payment structures:

• Hourly/billable rate projects — time is tracked and billed based on logged hours
• Budget-based projects — the client pays a fixed, pre-agreed amount

For budget-based projects, fixed fees let you:

• Communicate client budget expectations clearly within the project
• Compare the fixed fee against billable calculations (based on logged time and billable rates) side by side in reports
• Monitor project profitability and catch budget overruns early

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How to Set Up a Fixed Fee

There are two ways to add a fixed fee to a project:

Option 1: During Project Creation

1. Click Add Project to open the project creation modal
2. Locate the Fixed Fee field within the modal

3. Enter the agreed client budget amount and any other important details

4. Complete the rest of the project setup and save

Option 2: On an Existing Project

1. Open the project from your project list
2. Scroll to the bottom right of the project view

3. Click the Fixed Fee toggle to expand it
4. Enter the fixed fee amount and save

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Monitoring Fixed Fees

Once a fixed fee is set, it will appear in two places:

• Project list view — see the fixed fee at a glance alongside other project details

• Reports page — view a side-by-side comparison of the fixed fee vs. the amount calculated from logged time and billable rates

Note: Currently, the fixed fee is compared only against billable rate calculations (based on logged time). Additional comparison options may be available in future updates.

[Support]

Fixed fees in Toggl Focus let you set a budget for projects where clients pay a pre-agreed amount upfront, rather than being billed purely by the hour.

You can add a fixed fee in two ways:

1. When creating a new project, enter the amount in the Fixed Fee field during setup.

2. On an existing project, scroll to the bottom right of the project view, toggle the Fixed Fee option, and enter the amount.

Once set, you’ll see the fixed fee displayed in your project list view. More importantly, you can compare it against your actual billable calculations in the Reports page — this shows the fixed fee alongside the amount calculated from your team’s logged time and billable rates. This helps you monitor whether the project is staying profitable and catch budget overruns early.