I’ve searched the forums but couldn’t find a similar request, so I wanted to start a discussion on a new feature.
The Challenge
Currently, the Project Manager role can only be assigned to individual users. While this works for smaller teams, it creates a significant administrative challenge when managing personnel changes.
For example, consider a portfolio manager who is responsible for 20 different projects. If this person leaves the company or changes roles, we have to manually edit all 20 projects to assign a new individual as the Project Manager. This process is not only time-consuming but also prone to error, as it’s easy to miss a project and leave it without a designated manager.
As I discussed with support, the current workaround is to use the bulk edit feature. While helpful, it’s still a reactive and manual process that has to be repeated every time a transition occurs.
Proposed Solution
My suggestion is to allow User Groups to be assigned the “Project Manager” role for a project.
With this feature, we could create a group called, for instance, “Portfolio Managers - Team A.” Instead of assigning an individual, we would assign this group as the Project Manager for all relevant projects.
When a team member changes, we would simply update the members of the “Portfolio Managers - Team A” group. The new person added to the group would automatically inherit Project Manager rights for all 20 projects, and the person who left would have their access revoked in one simple step.
This would be a much more efficient and scalable solution for managing project permissions and ensuring continuity.