In Toggl Focus, there are four access roles: Organization Admin, Workspace Admin, Workspace Manager, and Workspace User.
- Organization Admin & Organization Owner
Access to everything, can invite workspace users and define user roles.
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Workspace Admin
Workspace admins get full access to Focus with admin capabilities. Cannot invite new users. -
Workspace Manager
Workspace managers can create, edit and delete tasks, time blocks and entries, and projects. They can view workspace users. Their access to clients, tags and statuses in the workspace can be customized by an admin. -
Workspace User
Workspace users can create, edit and delete tasks, time blocks and time entries. They can view projects. Their access to clients, tags and statuses in the workspace can be customized by an admin.
Organization Admins can invite new team members and change existing user roles from the Members page.
| Permission | Organization Admin | Workspace Admin | Workspace Manager | Workspace User |
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| ORGANIZATION-LEVEL | ||||
| View capacities |  |
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| View all users’ reports | |
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| Manage working hours | |
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| View all users’ time off | |
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| WORKSPACE & USERS | ||||
| Invite users to a workspace | |
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| View assigned organizations and workspaces | |
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| View workspace activity, settings and users | |
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| View user groups | |
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| Manage user groups | |
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| Manage and remove workspace users | |
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| Define access to clients, tags and statuses | |
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| TASKS | ||||
| View and manage tasks | |
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| View and manage assigned tasks | |
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| TIME ENTRIES & TIME BLOCKS | ||||
| View and manage time entries | |
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| Manage assigned time entries | |
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| Manage time entries and time blocks on assigned projects | |
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| Manage assigned time blocks | |
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| PROJECTS & MILESTONES | ||||
| View and manage projects | |
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| View and manage milestones | |
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| CLIENTS | ||||
| View, create, rename, archive, or delete clients | |
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| TAGS & STATUSES | ||||
| View and manage workspace tags | |
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| Manage tags in projects or tasks | |
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| Create, update, or delete tags and statuses | |
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| REPORTS | ||||
| View reports | |
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How do roles in Toggl Focus compare to the ones in Toggl Plan?
| Toggl Plan | Toggl Focus |
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| Owner - Access to everything, can edit billing information | Organization Admin & Organization Owner - Access to everything, can invite workspace users and define user roles. |
| Workspace Admin - Access to everything, cannot invite new users. | |
| Admin - Access to everything | Workspace Manager - Can create, edit and delete tasks, time blocks and entries, and projects. They can view workspace users. Their access to clients, tags and statuses in the workspace can be customized by an admin. |
| Member - Has access to all Teams and Projects in the workspace. By default, a Member can edit all Tasks, Teams and Projects | Workspace User - Can create, edit and delete tasks, time blocks and time entries. They can view projects. Their access to clients, tags and statuses in the workspace can be customized by an admin. |
| Guest (on paid plans) - Have access only to the Teams and Projects listed on their user profile. By default, a Guest can edit all Tasks, Teams and Projects they have access to. However, you can limit the Guest to only being able to edit tasks assigned to them. | Coming soon |
Customizing access to clients, tags and statuses
Organization and workspace admins can define granular access rights for clients, tags and statuses for users in the workspace.
Go to Settings → Access and define the type of access:
- Full - All roles allowed to create, rename, archive, delete
- Edit - All roles allowed to create and rename
- Restricted - Only admins and managers can manage
- Custom - Choose who gets access to what