Toggl Focus Onboarding Guide for Toggl Plan Owners

Toggl Focus FAQs and How-Tos
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As an owner of a Toggl Plan workspace, here is a complete guide to getting started with Toggl Focus.

What is Toggl Focus?

Toggl Plan has levelled up into Toggl Focus — visual planning meets powerful time tracking. Everything you loved about Toggl Plan, now easier, more insightful and grounded in reality.

Topics covered

:waving_hand: Logging In

  • Go to focus.toggl.com.
  • Log in with your Toggl Plan credentials.
  • If you hit an access issue: log out of Toggl Plan, log back in, then return to Toggl Focus.
  • Still stuck? Let us know here.

:inbox_tray: Import Toggl Plan Data

  • Follow the import guide.
  • Note this isn’t an ongoing sync between Toggl Focus and Toggl Plan. During testing, your Toggl Plan account will continue working as usual for you.

:busts_in_silhouette: Add Team Members & Define Rights

  • Workspace members are not synced automatically between Toggl Plan and Toggl Focus. Invite teammates from Members and assign a role. Here’s how.
  • Set up access rights. Under Settings → Access is where you can define whether members can manage clients, tags and board statuses

:magnifying_glass_tilted_right: Toggl Plan → Toggl Focus Feature Comparison

Toggl Plan Feature In Toggl Focus Notes
Team timelines Timeline The timeline feature in Toggl Focus has been redesigned to be one flexible timeline instead of multiple separate ones. Use filters and group by projects, people and tags to customize your view.
My Work Tasks view Shows personal or team task list with the option to assign priority, status, estimates, tags, and more.
Capacity management Timeline grouped by People Understand capacity at a glance and use filters to narrow down the view.
Milestones Add on the Timeline view You can add global and project-related milestones
Board view Board Kanban view: move tasks across statuses and use filters. Single board instead of project-specific.
Calendar view Calendar See your schedule and plan tasks. Connect Google/Outlook calendar.
Toggl Track integration Built-in time tracking Start timers in Focus: active and automatic time tracking available.
Google Calendar integration Settings → Calendar Connect Google/Outlook calendar.
Task import AI-assisted importer Paste text or upload screenshots; AI generates tasks.
Mobile app Toggl Focus App Manage tasks, plan days, and track time on the go.

:glowing_star:By switching to Toggl Focus, you’ll gain:

  • Calendar view for more precise planning and time blocking.
  • Cross-project boards: single Board view for all projects with filtering options. In Toggl Plan, all boards are project-specific.
  • Native time tracking for improved time data accuracy.
  • Add up to 5 levels of subtasks to your tasks.
  • Reporting functionalities with detailed breakdown charts for project, client and task status. Understand where time and effort is spent.

:bullseye: Toggl Focus 101

:joystick: Learn how to use Toggl Focus in this interactive demo.

Toggl Focus Click-Through Demo

Core views

  1. Timeline
  • Group by people, projects and tags.
  • Filter on team members, project, status, priority, and tags.
  • Manage capacity and add milestones.
  1. Tasks
  • Create tasks with name, project, priority, estimate, deadline, add subtasks.
  • Schedule tasks in the calendar view.
  • Set recurring tasks (daily/weekly/monthly).
  1. My Time
  • Drag tasks into the calendar to create time blocks.
  • Connect Google/Outlook calendar under Settings.
  • See your logged time entries and scheduled tasks and events side by side.
  1. Board
  • Move tasks across statuses.
  • Stages can be renamed for the entire workspace.
  1. Reports
  • Get insights into time spent per project, client, task, and status.
  • Detailed breakdown of projects, clients, and tasks.

:light_bulb: Tip: Save your go-to views for quick access and share them with team members to stay aligned.

:fast_forward_button: Shortcuts

Find a list of shortcuts here.

:stopwatch: Time Tracking

Active tracking

  • Start/stop a timer on any task.
  • Start a timer that counts up or down, or use the Pomodoro technique.
  • Enter Focus mode.

Automated tracking

  • Turn Auto-track on in Settings.
  • Mark a scheduled block Done → logs time automatically.
  • Mark whole day Done → logs planned time.

:mobile_phone: Mobile app

Available for iOS and Android. Learn more here.

:repeat_button: Coming soon

  • Billable rates
  • Capacity zoom levels: compare capacity for longer time periods
  • Task box on the Timeline view
  • Private projects and tasks

More ways to organize your days and plans are coming soon! Share your feedback in the comments to help shape what’s next.

:speech_balloon: Help & Feedback

In case you need any assistance, reach out in the community. That is also where we’d love to hear your thoughts on Toggl Focus - we read all comments and build the product with them in mind.

:white_check_mark: Quick Start Checklist

  • Log into Toggl Focus with your Toggl Plan credentials.
  • Import your Toggl Plan data.
  • Invite your team members.
  • Add tasks, projects and clients.
  • Connect Google/Outlook Calendar.
  • Try timers + auto-track.
  • Share feedback in community.