Toggl Focus Onboarding Guide for Toggl Plan End Users

Toggl Focus FAQs and How-Tos
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As a user in a Toggl Plan team, here is a complete guide to getting started with Toggl Focus.

What is Toggl Focus?

Toggl Plan has levelled up into Toggl Focus — visual planning meets powerful time tracking. Everything you loved about Toggl Plan, now easier, more insightful and grounded in reality.

Topics covered

:waving_hand: Logging In

Once Toggl Focus is set as your team’s default planning tool, you will be redirected to your Toggl Focus workspace.

  • To log in, go to focus.toggl.com or log in to Toggl Plan as you normally would and wait to be redirected.
  • Use your Toggl Plan credentials.
  • If you hit an access issue: log out of Toggl Plan, log back in, then return to Toggl Focus.
  • Still stuck? Let us know here.

:joystick: Learn how to use Toggl Focus in this interactive demo

Clickthrough demo

:bullseye: Core views

  1. Timeline
  • Group by people, projects and tags.
  • Filter on team members, project, status, priority, and tags.
  • Understand capacity and see milestones.
  1. Tasks
  • Create tasks with name, project, priority, estimate, deadline, add subtasks.
  • Schedule tasks in My Time view.
  • Set recurring tasks (daily/weekly/monthly).
  1. My Time
  • Drag tasks into the calendar to create time blocks.
  • Connect Google/Outlook calendar under Settings.
  • See your logged time entries and scheduled tasks and events side by side.
  1. Board
  • Move tasks across statuses.
  • Use filters to see a subset of all tasks.
  1. Reports
  • Get insights into time spent per project, client, task, and status.
  • Detailed breakdown of projects, clients, and tasks.

:light_bulb: Tip: Save your go-to views for quick access and share them with other team members to stay aligned.

:date: Add Work Hours and Time Off

Help inform capacity planning, so it’s easier to balance workloads and assign work in the team.

:stopwatch: Time Tracking (Active & Automated)

Active tracking

  • Start/stop a timer on any task.
  • Start a timer that counts up or down, or use the Pomodoro technique.
  • Enter Focus mode.

Automated tracking

  • Turn Auto-track on in Settings.
  • Mark a scheduled block Done → logs time automatically.
  • Mark whole day Done → logs planned time.

:fast_forward_button: Shortcuts

Find a list of shortcuts here.

:magnifying_glass_tilted_right: Toggl Plan → Toggl Focus Feature Comparison

Toggl Plan Feature In Toggl Focus Notes
Team timelines Timeline The timeline feature in Toggl Focus has been redesigned to be one flexible timeline instead of multiple separate ones. Use filters and group by projects, people and tags to customize your view.
My Work Tasks Shows personal or team task list with the option to assign priority, status, estimates, tags, and more.
Capacity management Timeline grouped by People Understand capacity at a glance and use filters to narrow down the view.
Milestones Add on the Timeline view You can add global and project-related milestones
Board view Board Kanban view: move tasks across statuses and use filters. Single board instead of project-specific.
Calendar view My Time See your logged and scheduled tasks. Connect Google/Outlook calendar.
Toggl Track integration Built-in time tracking Start timers in Toggl Focus: active and automatic time tracking available.
Google Calendar integration Settings → Calendar Connect Google/Outlook calendar.
Task import AI-assisted importer Paste text or upload screenshots; AI generates tasks.
Mobile app Coming soon Manage individual tasks, plan days, and track time on the go.

:repeat_button: Coming soon

  • Billable rates
  • Capacity zoom levels: compare capacity for longer time periods
  • Task box on the Timeline view
  • Mobile app
  • Private projects and tasks

More ways to organize your days and plans are coming soon! Share your feedback in the comments to help shape what’s next.

:speech_balloon: Help & Feedback

In case you need any assistance, browse the Community and reach out in the comments below. We’d love to hear your thoughts on Toggl Focus - we read all comments and build the product with them in mind.

:white_check_mark: Quick Start Checklist

  • Log into Toggl Focus with your Toggl Plan credentials.
  • Connect Google/Outlook Calendar.
  • Add your working hours.
  • Explore the different views.
  • Try timers + auto-track.
  • Share feedback in community.